Article 1. The Organizer
VOLCANO ULTRA MARATHON is a sporting event organized by Volcano Extreme SL. In accordance with Spanish legislation. It is registered as JIMBOFRESH INTERNATIONAL SL. He has professional legal insurance and a legal deposit of financial security.
Article 2. Concept
VOLCANO ULTRA MARATHON VUM is a 200km race divided into 7 days, 6 stages, multistage discipline without assistance. Each competitor must carry a backpack containing their mandatory equipment, food and personal equipment. Participants must follow the route marked by the organizers, they have a road book or a map. VOLCANO ULTRA MARATHON takes place in the month of APRIL OF 2020 (From April 3 to 13)
Article 3. Program
VOLCANO ULTRA MARATHON will be held in April (COSTA RICA) with the following itinerary:
• Day 1 – ARRIVAL TO SAN JOSÉ
• DAY 2 – TRANSFER TO NORTH OF COSTA RICA
• DAY 3 – STAGE 1
• DAY 4 – STAGE 2
• DAY 5 – STAGE 3
• DAY 6 – STAGE 4
• DAY 7 – STAGE 5
• DAY 8 – END VOLCANO ULTRA MARATHON
• DAY 9 – FREE DAY IN SAN JOSE
• DAY 10 – TRANSFER AIRPORT
VOLCANO ULTRA MARATHON reserves the right to modify the rules and conditions of VOLCANO ULTRA MARATHON, the details of the race, the route of the race, including the destination, in case of forces beyond our control or if necessary for the safety of the group.
Article 4. Entrance conditions for runners
VOLCANO ULTRA MARATHON is open to anyone over 18 years of age, of any nationality that accepts the rules and conditions of the race. An official medical certificate and a resting ECG report are required and must be dated no more than 30 days before the start or race. Registration fees must be paid by the participant before the event.
Article 5. CHECK-IN before the race
The administrative, technical and medical check-up will take place on day 2 according to the established plan. The participants must comply with all administrative and technical requirements (ART.16 and 17). Any participant who does not meet all the required conditions can be excluded from the race without refund of the fees paid.
Article 6. Time limit and classification by kilometer
The outputs for each stage will be grouped. The participants must start at the moment indicated by the organization. The time limit per stage is 10 hours and 24 hours for the long stage. During this stage, the cp4 (approximately km 60) will close 18 hours after the start. Anyone who has not crossed checkpoint 4 within 18 hours will be disqualified. An official timekeeper will eliminate the daily arrival order of each competitor. If a participant is out of the time limit or stops running at a checkpoint, they can start over the next day if the medical staff gives a favorable opinion. In this case, the competitor remains in the general classification, being classified by his stage time plus the total cut time of the leaving stage, including a -1, -2, -3 so the number of stages he leaves, classified by partial abandonment
Article 7: Marking and road book
The participants must follow the route marked by the organization; if they do not, they may incur sanctions of varying severity according to the particular stage. The course will be marked approximately every 500 meters. There are several natural landmarks that will serve as additional landmarks. A road book will be explained and detailed in the technical talk before the event, the marking will be done days before the start and in the hours before the beginning of each stage. You will be penalized if you do not have your route book during the race.
Article 8: Checkpoint & Bivouac
The checkpoints are at regular intervals (approximately 12 km) at each stage of the race. There are between 2 and 8 control points depending on the stage distance. The competitors must go through the control points, otherwise sanctions will be applied. The water distribution points on both the start and finish line of each stage of the day are mandatory control points. The control points will allow race staff to record schedules and distribute water. Medical assistance will be available at checkpoints. Each night camp will be installed, participants will sleep in tents in these camps, competitors will have water for the shower in some camp.
Article 9: Water Supply
The organization is responsible for supplying water to each competitor. Each participant must manage their own daily water intake according to the scheduled water distribution schedules / places. Water will not be supplied at any other time.
Normal stage: 10 liters of average per person per day
• 2 liters before departure
• 6 liters during the race
• 4 liters upon arrival
Uninterrupted stage: 18 liters of average per person per day
• 2 liters before departure
• 14 liters during the race
• 2 liters upon arrival
Article 10: Penalties and Disqualification
Reason for penalty – Elimination:
• The document is missing in the administrative checks before the event
• Use of a transport during the competition
• Failure to respect the organizer’s safety instructions
• Behavior judged by the organization as disrespectful and / or dangerous to the group or the environment.
Reason for penalty – Maximum penalty of 3 hours:
• Not respecting the weight of the backpack
• Lack of mandatory equipment
• There is no road book or there is no route map
Reason for penalty – Maximum penalty of 2 hours:
• Do not follow the marks 2 hours
• Missing step at a control point
• Failure to respect the environment
Reason for penalty – Maximum penalty of 1 hour:
• Not respecting the ID marks and / or their positioning (ID and / or patches)
• Receive extra food or extra water
Reason for being in the results due to partial abandonment:
• Exceeding the maximum time allowed in a scenario
• Exceeding time at a checkpoint
• Competitor who received supervision but with positive medical validation to continue the competition
** The maximum penalty will be applied in the serious breach of any of the penalizable points, career direction may evaluate the reduction of the penalty from a minimum of 30 minutes to a maximum of 3h depending on the breach, mileage, influences on podium or a once the reasons for non-compliance have been assessed, it is decided to lower the sanction for the failure in several points not related to the facts performed by the athlete.
Article 11: Abandoned
En caso de que un competidor abandone la carrera, debe informar a un representante de la organización y darle su número de dorsal. Ningún competidor puede abandonar la carrera sin informar a la organización y firmar un formulario de baja oficial según lo estipulado por VOLCANO ULTRA MARATHON
Varias opciones están disponibles para los participantes que deseen retirarse de la carrera:
- En el caso de una condición física grave, la repatriación puede organizarse de inmediato, con medios propios o externos que la organización pueda gestionar.
- Un participante que se encuentra en una condición física adecuada pero desea retirarse puede elegir ser conducido al hotel de referencia, habiendo firmado un formulario de descarga oficial de VOLCANO ULTRA MARATHON. Esta opción depende de la viabilidad en ese momento. El alojamiento y las comidas son a cargo del competidor.
- Abandono de carrera competidor puede ser transportado por la organización todas las mañanas desde el punto de partida hasta el campamento de la noche, pudiendo hacer labores de voluntariado y ayuda al staff.
Article 12: Classification
El tiempo de cada competidor se indica en horas, minutos y segundos. Clasificación con el tiempo: el ranking diario de la carrera se calcula sumando el tiempo que cada competidor le a llevado correr esa etapa de la carrera, más cualquier penalización aplicable. La clasificación general se calcula al sumar tiempos para cada etapa de la carrera.
12.1 The teams are formed by a minimum of three or more people of any gender, Each team must designate a team captain and a team name.
12.2 Any action against a competitor that is part of a team will apply to the entire team. This includes, but is not limited to, a time penalty and disqualification.
12.3 Team members must never be out of sight of each other, or alternatively, they must have a distance greater than 25 meters that separates the first member of the team from the last member of the team, how much distance is the shortest, while in the countryside. Team members must go through the starting line, all checkpoints and the finish line together.
12.4 If a team member withdraws or is disqualified and this leaves the rest of the team with fewer than three people, this will result in the disqualification of the rest of the team from the Team Category of the Race.
12.5 If a team is disqualified, each remaining member of the team may still continue in the Race in the individual category. If a team has more than three members, they can continue competing in the team category as long as at least three of the original team members remain.
12.6 The organization of the race may impose a time penalty on any competitor if, in their sole discretion, they determine that an unfair advantage will be obtained if the members of a team become individuals.
Article 13: Rewards
All riders will receive a medal and a finisher’s gift. To be a finalist (finisher) it is mandatory to finish half of the kilometers of the event or, if applicable, 3 of the 6 stages.
There will be a final classification of the first three, in female and male podiums.
1500 $ + Trophy + dorsal 2021 *
$ 1000 + Trophy
$ 500 Trophy
1500 $ + Trophy + dorsal 2021 *
$ 100 + Trophy
$ 500 + Trophy
1000 $ + Trophy + gift lot x3
* The winners in the men’s and women’s category are included in the dorsal for the next edition. (without flight)
Article 14: Medical Assistance
A medical team specialized in sports medicine will be present throughout the race and will have special assistance vehicles. They will ensure that participants do not suffer from physical or mental exhaustion. The medical team can stop a competitor and disqualify any participant who feels physically incapacitated to continue the race or receive vital medical attention.
Article 15: Neutralization, Modification and Cancellation
The race can be stopped if the organization considers it necessary for safety reasons.
Article 16: Compulsory Equipment
The mandatory equipment and personal belongings of each participant (food, equipment and survival equipment, etc.) must weigh between 5 and 15 kg. This maximum weight does not include your daily water supply.
Food: each participant must provide and carry their own food for 7 days. Each competitor must have 2 000k / calories per day, that is, a minimum of 14,000k / calories, otherwise it will be penalized. Gas stoves are strictly prohibited. (see list of material)
Article 17: Registration
Registration fees are 2,250 euros international athletes, 1,000 € local (no air transport).
Single payment rate:
– INTERNATIONAL RUNNERS: € 2250
– COSTARRICENSES Brokers: € 1000
Fractional payment rate:
– Payment 1 – € 400 / UNTIL 05/31/2019
– Payment 2 – € 617 / UNTIL 07/31/2019
– Payment 3 – 617 € / UNTIL 09/30/2019
– Payment 4 – € 617 / UNTIL 11/30/2019
– Payment 1 – € 250 / UNTIL 05/31/2019
– Payment 2 – € 250 / UNTIL 07/31/2019
– Payment 3 – € 250 / UNTIL 09/30/2019
– Payment 4 – € 250 / UNTIL 11/30/2019
• Credit card
• Bank transfer (confirmed by justification). Send mail to info@volcanoultramarathon.Com
Article 18: Cancellation Policy
- Cancellations made before 12/16/2019 at 3:00 pm will have a cost of € 100.
- Cancellations made before 31/01/2020 at 3:00 pm will have expenses of 50% of the subscribers so far in registration.
- Cancellations made before 08/03/2020 at 3:00 p.m. will have expenses of 75% of what has been paid so far for registration.
- Any cancellation produced after 08/03/2020 at 15: 01h will not be entitled to any refund.
Article 19: Insurance
Each international competitor will have to take out assistance and repatriation insurance, each Costa Rican runner is required to carry a medical assistance insurance for sports events with a minimum duration of 7 days. The certificate of this insurance must be provided in the administrative file before departure. Each competitor takes part in the complete knowledge of the risks that the course of this competition can cause and exempts the organization from any responsibility in case of accident or physical problems. The organization strongly recommends that participants also take out cancellation insurance.
Article 20: Communication
The race number must be placed according to the organizers’ instructions and the names and logos of the official sponsors must not be hidden.
Article 21: Image Rights
Volcano ultra marathon reserves all exclusive rights for photo coverage of volcano ultra marathon. Participants must accept that volcano ultra marathon has exclusive use of their individual or collective images for everything directly or indirectly related to their participation in volcano ultra marathon.
Article 22: Disclaimer
Each runner has been informed of the medical contraindications that may affect his participation in the race and, consequently, absolves the organization of the race (including medical and technical personnel) of any responsibility for medical problems or injuries that may occur during the race. event.
All athletes are required to sign the document discharging responsibility for obtaining the number.
Article 23: Cancellation of the event due to natural disaster
You will participate in an extreme sporting event in an extreme environment, passing by dormant volcanoes, which can wake up without warning. Both the management of VolcanoUM and the local PC media will be in direct contact to solve any awakening of nature that is not in human control, but to protect and evacuate their athletes. That is why VUM reserves the right to cancel the event for the safety of its participants when the security assessment team so requires, together with the decision of the local authorities.
Article 24: ETICA VolcanoUM
The world of extreme racing brings together people who not only practice sports, but also create and respect important values that constitute the ethics of Sport.
Respect for People.
• Respect themselves: no deception, neither before nor during the race.
• Respect other brokers: provide assistance to another broker in difficulty.
• Respect the volunteers: the volunteers, who also participate for pleasure.
Respect for Nature
• Respect the fauna and flora not throwing waste.
• Follow marked roads, without shortening outside, to avoid soil erosion.
No paid broker.
• The policy of VUM is not to pay for the participation, any athlete, elite or amateur will opt for cash prizes, $ 10,000 in total.
Participation and companionship
• Everyone, contestants or volunteers, support and do what is necessary to offer help in any situation.
• Support for a humanitarian purpose, it invites to relativize one’s own suffering.
• An economical amount of your registration will be allocated to help from VolcanoGREEN *