REGULATION

VOLCANO ULTRA MARATHON is a sporting event organised by JIMBOFRESH in accordance with Spanish legislation. It is registered as JIMBOFRESH INTERNATIONAL SL., and has professional legal insurance and a legal financial security deposit.

VOLCANO ULTRA MARATHON VUM is a 265km race with 5 self-contained stages. Each competitor must carry a rucksack containing their essential equipment, food and personal equipment. Participants must follow the route marked by the organisers, and have a road book or map. VOLCANO ULTRA MARATHON will take place in APRIL 2019 (DATES TO BE CONFIRMED)

VOLCANO ULTRA MARATHON will take place in April (COSTA RICA) with the following itinerary:

  • DAY 1 – ARRIVAL IN SAN JOSÉ
  • DAY 2 – TRANSFER TO THE NORTH OF COSTA RICA
  • DAY 3 – STAGE 1
  • DAY 4 – STAGE 2
  • DAY 5 – STAGE 3
  • DAY 6 – STAGE 4
  • DAY 7 – STAGE 5
  • DAY 8 – END OF VOLCANO ULTRA MARATHON
  • DAY 9 – FREE DAY IN SAN JOSÉ
  • DAY 10 – TRANSFER TO THE AIRPORT

VOLCANO ULTRA MARATHON reserves the right to modify the rules and conditions of VOLCANO ULTRA MARATHON, the details of the race, the route of the race, including the destination, in the event of forces beyond our control or if it is necessary for the safety or the group.

VOLCANO ULTRA MARATHON is open to any person over 18 years old, of any nationality, who accepts the rules and conditions of the race. An official medical certificate and an ECG report at rest are compulsory and must be dated no more than 30 days before the start of the race. The registration fees must be paid for by the participant before the event.

The administrative, technical and medical check-in shall be carried out on day 2 according to the established plan. Participants must fulfil all of the technical and administrative requirements (ART. 16 AND 17). Any participant who does not fulfil all of the conditions required may be excluded from the race without any refund of the fees paid.

Departures for each stage will be staggered in groups. Participants must start at the time indicated by the organisation. The time limit per stage is 10 hours and 24 hours for the long stage. During this stage, cp4 (approximately km 60) will close 18 hours after the start. Anyone who has not crossed checkpoint 4 within the 18 hours shall be disqualified. An official timer will mark off the daily order of arrival of each competitor. If a participant is outside the time limit or stops running at a control point, they may start again the next day if the medical personnel gives a favourable opinion. In this case, the competitor shall remain in the general ranking and shall necessarily be ranked under the competitors who are ranked by time. The ranking by kilometre shall be done by adding up the kilometres run during the whole competition.

Participants must follow the route marked out by the organisation: if they fail to do so they may incur sanctions of varying severity depending on the particular stage. The course shall be marked approximately every 500 meters. There are various natural landmarks that will serve as additional reference points. You will be given a road book before the event. This will be compiled from topographical reconnaissance missions. You will be penalised if you do not have your road book during the race.

The checkpoints are found at regular intervals (approximately 15km) in each stage of the race. There are between 2 and 8 checkpoints, depending on the distance for the day. Competitors must pass through the checkpoints; if they fail to do so, sanctions shall be applied. The water distribution points, both at the start line and at the end of each daily stage, are compulsory checkpoints. The checkpoints allow the race officials to register times and give out water. Medical assistance will be regularly available at the checkpoints. Every night, the organisation will make a bivouac. Participants will sleep in hammocks. In some of the camps, competitors will have water for showers.

The organisation will be responsible for supplying each competitor with water. Each participant must administer their own daily intake of water depending on their timetables / planned water distribution points. Water will not be provided at any other time.

Normal stage: 12 litres per person per day

  • 2 litres before setting off
  • 6 litres during the race
  • 4 litres upon arrival

Uninterrupted stage: 18 litres per person per day

  • 2 litres before setting off
  • 14 litres during the race
  • 2 litres upon arrival

Grounds for penalty – Elimination:

  • Lack of documents during the administrative checks before the event
  • Use of transport during the competition
  • Failure to respect the organiser’s safety instructions
  • Behaviour judged by the organisation to be disrespectful and / or dangerous for the group or environment.

Grounds for penalty – Penalty of 3 hours:

  • Failure to respect rucksack weight
  • Lack of compulsory equipment
  • No road book or map of the itinerary

Grounds for penalty – Penalty of 2 hours:

  • Failure to follow the signs (2 hours + time saved)
  • Failure to check in at a checkpoint
  • Failure to respect the environment

Grounds for penalty – Penalty of 1 hour:

  • Failure to respect the ID markings and / or their correct positioning (ID and / or patches)
  • Receiving extra food or water

Grounds for being placed in the results by kilometre:

  • Exceeding the maximum time permitted in a stage
  • Exceeding the time at the checkpoint
  • Competitor who received supervision but received a medical validation to continue the competition.

In the event that a competitor abandons the race, they must inform a representative of the organisation and give their race number. No competitor may abandon the race without informing the organisation and signing a withdrawal form as stipulated by VOLCANO ULTRA MARATHON

Several options are available to participants who wish to retire from the race.

  • In the event of a serious physical condition, immediate repatriation may be arranged.
  • A participant who is in a fit physical condition but wishes to retire may choose to be driven to the final finish line, after having signed an official discharge form from VOLCANO ULTRA MARATHON. This option depends on viability at that moment. The competitor shall be responsible for food and accommodation costs. Alternatively, the competitor may be transported by the organisation each morning from the start point to the night camp.

The times for each competitor shall be indicated in hours, minutes and seconds. Ranking by time: the daily ranking of the race shall be calculated by adding the time taken to run that stage of the race, plus any penalties applicable. The general ranking shall be calculated by adding the times for each stage of the race. Ranking by kilometre: if a participant is outside the time limit or stops running at a checkpoint, they may start again the following day if the medical personnel is in agreement. In this case, the competitor shall remain in the general ranking and as a result shall necessarily be ranked after the competitors who are ranked by time. The ranking by kilometre shall be done by adding up the kilometres run during the whole competition.

All of the runners will receive a finishers medal and shirt. There will be a final ranking for the top three and a women’s ranking.

A medical team specialised in sports medicine will be present throughout the whole race and will have special assistance vehicles. They will ensure that the participants do not suffer from physical or mental exhaustion. The medical team may stop a competitor and disqualify any participant who feels physically unable to continue the race or needs vital medical attention.

The race may stop if the organisation deems it necessary for safety reasons.

The compulsory equipment and personal belongings of each participant (food, equipment and survival equipment, etc.) must weigh between 5 and 15kg. The maximum weight does not include their daily water supply.

Food: each participant must provide their own food for 6 days. Each competitor must have 2,000 kilocalories per day, in other words, a minimum of 12,000 kilocalories in total, otherwise they shall be penalised. Gas stoves are strictly prohibited. (See list of equipment)

The registration fee is €2,250 (not including flights).

In order to confirm the booking, a deposit of €1,000 is needed, and the full amount must be paid off 60 days before the start of the race.

Depending on the agreement made upon registration, payment may be made in monthly instalments until 100% of the fee has been paid, which must be paid off 60 days before the start of the race.

Payment methods:

  • Credit card
  • Bank transfer (to be confirmed by proof of payment) Send an email to info@volcanoultramarathon.com

If notice of cancellation is received 100 days or more before the event the total fee will be refunded, minus 600 euros. No fees shall be refunded for cancellations received less that 100 days before an event.

Each competitor must take out insurance for assistance and repatriation. The certificate for this insurance must be given in the administrative file before the race. Each competitor takes part in full knowledge of the risks that this competition may cause them, and holds the organisation exempt from any liability in the event of an accident or physical problems. The organisation also strongly recommends that participants take out cancellation insurance.

The race number must be worn according to the organisers’ instructions and the names and logos of the official sponsors must not be concealed.

Volcano Ultra Marathon reserves all exclusive rights to photographic coverage of the Volcano Ultra Marathon. Participants must accept that Volcano Ultra Marathon has exclusive use of their individual and collective images for everything relating directly and indirectly to their participation in Volcano Ultra Marathon.

Each runner has informed themselves of the medical contraindications that may affect their participation in the race and, as a result, they absolve the race organisers (including the medical and technical personnel) of any liability for medical problems or injuries they may suffer during the event.